How rules and alerts help workplaces run efficiently and productively

Managing a modern workplace is complex. Coordinating teams, making sure spaces are used effectively, and maintaining a healthy environment means there are countless tasks competing for your attention – and keeping everything running smoothly is essential for creating a great experience for employees.

That’s why we’re excited to introduce the new and improved rules and alerts in the Metrikus platform, now more flexible and easy to manage than ever.

Built around occupancy and indoor air quality data, they make it simple to monitor your spaces, spot issues early, and take action exactly when it’s needed – without digging through endless data and dashboards.

Why rules and alerts are a game changer

If you’re responsible for managing the workplace, your days are a juggling act. Competing priorities mean small issues can easily go unnoticed until they affect employees or operational costs.

Rules and alerts are designed to take that weight off your shoulders. By automatically tracking key conditions and notifying the right people at the right time, they free your team from constantly scanning dashboards or chasing problems manually. 

This lets your team focus on improving the employee experience rather than firefighting day-to-day problems. Over time, patterns emerge, spaces can be optimized, and operational decisions can be made with confidence.

How do rules and alerts work?

Start by building a set of rules that match how your spaces are actually used. Each rule can have a name, description, and severity, and you can choose when it’s active – by time of day, season, or specific conditions.

For example, you could create an occupancy rule for a meeting room: if the number of people exceeds a set threshold, an alert is triggered.

You can also combine conditions. For instance, an indoor air quality rule could trigger when temperature is above 24°C and humidity is above 60%, or you could combine occupancy with environmental data so an alert is sent only when multiple conditions are met.

All your rules are displayed on a single summary page. You can quickly see which alerts are active, who created them, and what they cover.

Rules are easy to edit or replicate, helping your team refine them over time. Once you find the right setup for one space, you can roll it out across other areas in your buildings.

3. Get proactive alerts 

When a condition goes outside your set range, alerts are sent directly to the right people. Each alert contains the information needed to resolve the issue quickly.

This lets your team address problems before employees notice or complain, saving time and keeping the workplace running smoothly.

4. See a summary of your alerts

All active and cleared alerts appear in one place, giving you a clear view of how your spaces are performing. You can filter by severity, date, time, or space type to track trends in specific areas.

The alert summary also helps you measure team performance, such as how quickly issues are resolved or which types of alerts happen most often. Over time, this makes it easy to spot patterns, identify recurring problems, and improve the workplace.

What are the benefits?

Once your rules and alerts are in place, things get a lot simpler – and the benefits add up fast.

• Improved workplace experience: Alerts teams to occupancy and environmental issues early, so employees can rely on the workplace to support productive work.
• Reduced workload for workplace managers: Automates monitoring and notifications, cutting the need to constantly check dashboards or respond reactively
• Cost reduction: Allows you to optimize HVAC and energy use based on actual occupancy and environmental conditions
• Consistent space performance: Notifies managers immediately when key conditions fall outside set thresholds, helping spaces maintain their intended standards
• Proactive maintenance: Identifies potential problems before they escalate, reducing downtime and repair costs
• Simplified compliance: Automatically logs data and flags non-compliant conditions, making reporting easier

Our goal is to make workplace management as intuitive, flexible, and proactive as possible. 

With rules and alerts, your team can identify issues quickly, take action immediately, and replicate successful setups across spaces, helping you use your workplace efficiently and keep spaces productive.

Ready to see it in action? Speak to our team today.